Pinellas County Juvenile Justice Council - Outreach Committee Minutes

-DRAFT-

5/10/2005

11:00 AM to 12:55 PM

Juvenile Welfare Board

 

 

Facilitator:  Michael Whalen - Chair

 

Note taker: :  Michael Whalen

 

 

 

Attendees:  Tony Hinson, David Rosynsky, Braden Malnic, Michael Whalen

 

 

Agenda

Approve Minutes

 

5

 

Discussion:  Approved

Task Follow Up: 1) Plan distribution; 2) Fiscal Year Calendar {Tim Niermann; Legislative Delegation}; May Meeting Plans

 

15

 

Discussion:  David will get newer folders; Neighborhood Family Centers List assigned; Braden will get list of State legislative offices; David suggests that a letter be written introducing the Council to the community and to include new brochures; Discussion of plan distribution as part of the feedback loop to the community.  Discussion of using surveys at every inquiry meeting to continue getting ‘quantifiable information” on a continuing basis.  It was decided that revisions to the current survey need to be made to “sharpen” it as a quantifiable instrument.  This will be an item for future project.  Would like to have the new survey ready for the August inquiry meeting for start of new fiscal year.

 

Tony suggests targeting Neighborhood Associations, CONA for Outreach efforts.

 

 

 

 

 

Conclusions:

 

 

 

Action items: Braden will get list of State legislative offices;

Person responsible:

Deadline:

 

Tony will contact CONA for more info

 

 

 

Braden will do a ‘google’ search for possible surveys to use

 

 

 

David will participate in Needs Committee

 

 

 

David will design brochure, write opening letter and get new folders

Michael will Contact Diana Boyd @ DJJ for funding procedures from JJCRISP materials funds

Michael will contact Tim Niermann for progress report on assembling calendar items.

 

 

May Meeting Planning

 

15

 

Discussion:  Discussion of recent events – the violence and arrests of 5-08-05 and the preparations that we would want to be aware of. Discussion of general issues, will potential participants be able to be heard, sound system, etc.  Also discuss  

 

what the format will be.  Michael notes that he has contacted Bob Valenti, but has not yet heard back and will call him again.  Michael also has the name of the director of the Child’s Park center and will call him if Bob is unavailable.  Michael will facilitate the meeting.

 

 

 

Conclusions:  Two plans will be in place for the format of the meeting, one in the event of a large, vocal turnout requiring the need for time limits, sign up cards, etc. and the other a more open discussion style format with no formal ordering of speakers.

 

 

 

Action items:  Contact Bob Valenti - Michael

Person responsible:

Deadline:

 

Visit the site and get a feel for the setup – Michael and Tony

 

 

 

 

 

 

 

 

 

 

Completion of Annual Report

 

15

 

Discussion:  Michael has begun filling it out and will be finished by the deadline

 

Website Policy and Procedures: 1) Establishing Polices re: Contract with host, domain name, etc.; 2) Method of content approval by council

 

60

 

Discussion: Began review of proposed draft of guidelines/procedures submitted by Dave Plyer.  There are several comments and changes proposed.  Members discuss process for adding web content at length with some favoring only outreach committee chair approval of proposals and others wanting to bring proposed additions to the full council quarterly for an open vote.  No decisions were reached and discussion is open.

 

Action items:  Continue process; contact Dave Plyer re: possible attendance at next meeting.

Person responsible:

Deadline:

New Task Review

 

3

 

Discussion:  Tony wants to review the Florida Youth Substance Abuse Survey as an agenda item for next Needs Meeting

 

Needs Committee: What is out there for the Child’s Park area.  Tony will get map of JWB providers in the area and solicit them to come to May 26 meeting.  Will e-mail those providers with May 26 meeting.

 

 

Next Meeting Date

 

2

 

Discussion:  Needs committee requests a joint meeting next month with Pat McGhee in attendance to discuss her role in the fulfillment of Needs process of approved grant facility review.  No interest has been shown in having further meetings on Saturdays, though this may be pursued at sometime in the future.

 

 

 

 

 

Conclusions:  Tentative scheduling 2nd Tuesday in June (14th)

 

 

 

Action items:  Tony will contact Pat McGhee for availability; Michael will contact Dave Plyer for availability

Person responsible:

Deadline:

 

 

 

 

 

 

 

 

Adjourn