Pinellas County Juvenile Justice Council-Outreach Committee		4/9/2005 10:30 AM to 1:00 PM Seminole Public Library
Facilitator: Michael Whalen - Chair		Note taker: Michael Whalen
Attending: Cathy Corry, Dave Plyer, Matt Sullivan, Michael Whalen
Agenda
Review Minutes
	Minutes were approved prior to this meeting by the two attendees of the previous meeting

Task Follow Up 1) May Meeting Prep; 2) Plan Distribution; 3) Fiscal Year Calendar			30
	Discussion: 1) Plans are on target for May meeting at Child’s Park; press releases to be sent last week in April
	2) Binders are being provided for the plan. Discussion about being certain that no labels or anything that could be construed as advertisement for the donor. Chair assured that this would not be the case. Further discussion of funding of such needs be taken up by the DJJ “supply fund” of $100.00/mo that is supposed to be available to Council.
	3) Fiscal Year Calendar – Discussion of need for the calendar to help Council be aware of deadlines and make plans accordingly and not have to reinvent the wheel each time a new chairperson or committee chair or member comes aboard. Tim Niermann has agreed to assemble important dates and deadlines. Need to find out when Legislative Delegation meets annually.
	Action items:	Person responsible:		Deadline:
	Contact Jackie Griffin Dougherty for binders	Michael		4-28-05
	Contact Tim Nierman for follow up on calendar items	Michael		4-28-05
	Get further information about Legislative Delegation	David		Next meeting

Website Policy and Procedures			60
	Discussion: Review of process leading up to current situation with web site. Explanation by Michael Whalen of his perception of how the transfer of the PCJJC “Test Site” to the justice4kids website link, in total, after Council members had invested a Council “identity” into the Test Site, seemed like a transfer of that identity, albeit unintentional, to j4k via the link on their website. Mr. Whalen emphasized that it was not the content of the site that was troubling, because the content is public record, but the fact that there had been no change in the appearance and no disclaimers distinguishing the two entities had created the appearance of the link as being the PCJJC site. He also noted that he had seen photographs on the j4k PCJJC link of an event in Tallahassee attended by people who are members of the Council, but who were not representing the Council, giving the impression that the event, because it was in the PCJJC link, was, sanctioned by the Council when it was not. He noted that the recently added disclaimer was very helpful in creating this distinction. He additionally suggested that it would be very helpful for the look of the j4k “library” link be changed to further remove it from any perceived connections to the original PCJJC “test site”.
	Mr. Plyer responded that the j4k link was intended to be used as “binder” or “library” for public documents created by the Council that was being provided as a public service by justice4kids. Additionally, it was never intended to represent an official PCJJC site. He reported that there were currently no photographs on the site and noted that the disclaimer had been added. He further indicated that he understood how the misperception might have occurred and volunteered to change the look of the j4k “library” link.
	Ms. Corry noted for the record that the content on the justice4kids link was already created before Mr. Plyer was requested to construct the “test site”. She emphasized that the content, including the “test site” was a public record and therefore could be placed verbatim in the j4k link, and indeed, anywhere. She stated that she took exception to Mr. Plyer being “attacked”. She noted that the Council has greater issues to deal with regarding basic trust that changing the look of the link won’t fix.
	In response to the example that Mr. Whalen had used to illustrate the perception of connection created by using the “test site” as the link, Mr. Sullivan emphasized that there were no contracts made between the Council and Mr. Plyer, that Mr. Plyer had volunteered his talents and expertise with no strings attached, asked for no money to produce a website for the Council and that he (Mr. Sullivan) had a problem with someone not being appreciated for what they were stepping forward to do when no one else would, and that no other members of the Council who voted on this issue were now present at this meeting to actually work on it.
	Further discussion about the creation of the website included: o The use of DJJ ‘JJCRISP’ funding for supplies and purchases to fund the website hosting and domain costs o General discussion of the procedure for Council approval for Web content o Role of the Web “Steward” (webmaster) as being a technical adviser and possibly assisting the secretary in posting of the approved content, if necessary. o Possible uses of the website including the posting of surveys created by committees – a discussion of whether the full Council would approve these surveys, existing precedent for survey coming out of committee; use of the website as a place to provide a link to member organizations and individuals – several members voiced their disapproval of this idea. o Need for prompt processing of minutes to provide members with timely, usable information in advance of scheduled meetings. o That the job of sorting out procedures for accepting funding from outside sources was a function of the executive committee.
	Action items:	Person responsible:		Deadline:

Annual Report Prep			15
	Discussion: Brief overview of the process
	Conclusions: Tabled
	Action items: Issue will be added to agenda for next meeting	Person responsible:		Deadline:

New Task Review			10
	Action items:	Person responsible:		Deadline:
	Complete Press Release and disseminate	Michael		4-28-05
	Contact Jackie Griffin-Dougherty for binders	Michael		4-28-05
	Contact Tim Nierman for follow up on calendar items	Michael		4-28-05
	Get further information about Legislative Delegation	David		5-10-05

Next Meeting Date			2
	Discussion: Next meeting time discussed for a weekday to accommodate those who were unavailable on weekend. Discussion of rotating the meetings weekend/weekdays. Members stated they like the setting of this meeting as the facility was very nice (Seminole/SPC Library). Noted that there were larger room available and they had screens available for laptop presentations.
	Conclusions: Tentative: Tuesday, May 3 @ JWB (Later changed to Tuesday May 10 @ JWB) 11:00 – 1:00
	Action items:	Person responsible:		Deadline:
	Contact Tony Hinson to secure the room	Michael Whalen		4-18-05