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Discussion: Discussion of
Website operation and process.
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Mr. Whalen reported
that it has come to his attention through a web search he conducted that the
current so-called PCJJC “Test Site” is actually operating as a fully
accessible web site with public access through another web site: www.justice4kids.com. It is exactly the same as the so-called
“Test Site.” This appears to be in contradiction to the agreement that had
been made with the website constructor.
The understanding was that the “Test Site” would be for Council
members only and not for the general public with the express purpose of
demonstrating what such a site would be like for Council members to explore. Mr. Whalen reported that he had given this
information to the Council Chair earlier this month and had no knowledge of
any action taken by the chair in this regard.
However, he expressed concern that this site was operating as an
unapproved, “rogue”, site with the Council having neither approved the PCJJC
website itself nor any of the links/contents of the site. He suggested that the unauthorized site be
taken down.
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Mr. Whalen
expressed concern that the process of defining a process of approval for
links and content on the web site has not enjoyed a full discussion in this
committee nor in the full Council and that the cart has been put before the
horse. He recommended that the process
needs to include a full discussion of what the Council wants for the site and
a process set up for operation and governance of the site.
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Discussed the
process for ensuring the PCJJC website remains in the control of the Council,
that the site reflects the will of the Council, that content/links be voted
on by the council.
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Mr. Hinson discussed the advantages and
disadvantages of providing a link for program description and contact
information of council members that would be in addition to standard Council website
information.
Mr. Whalen proposed an outline for by-law amendments pertaining to
PCJJC Website:
·
Place the
regular operation of the PCJJC website as an Outreach Committee function.
·
Place control
of the website in the hands of the elected Council Chair by means of the
chair entering into agreement with the Web Hosting company and therefore
having the means to cancel the contract with the Web Host with approval of
the Council at large.
·
Define the role
and function of the Web-steward as limited to the general designing of the
site subject to approval by the Council, maintaining the site as defined by
the Council and adding content/links at the direction of the Council as
expressed by direct vote. The
Web-steward would report to the Outreach Committee chair.
·
Create a process
for approval of content/links by the Council.
The Outreach Committee chair would coordinate quarterly or bi-annual
(as needed) presentations of suggested content links for Council review and vote.
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Additional
discussion included information that prices for Web hosting of the PCJJC
website had been found for about ½ the cost that had been previously been
quoted and that comparison pricing should be conducted.
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